Photo Contest rules

The official rules of TORCA Photo Contest

ELIGIBILITY

The Digital Photo Contest (“Photo Contest”) is open to all professional and amateur photographers.

By submitting an entry to the Photo Contest, entrants certify that their participation in this Photo Contest is not illegal or in violation of any law, regulation, treaty or administrative act, and that the laws of their governing jurisdiction of residence at the time of entry do not prohibit or restrict the receipt of any Prize under this Photo Contest.

TORCA reserves the right to reject any entry if, in TORCA’s sole discretion, the laws of an applicable jurisdiction, including but not limited to the entrant’s jurisdiction of residence at the time of entry, would prohibit or limit TORCA from proceeding with the Contest as intended or the consideration or awarding of any Prize would impose additional administrative, tax, operational, or legal burdens on TORCA.

SPONSOR

The Photo Contest is sponsored by TORCA, Box 18121 Heritage Mountain, Port Moody, BC, V3H 4H0 (“Sponsor”). This Photo Contest is in no way sponsored by, endorsed by, administered by, or associated with, Facebook or Instagram.

ENTRY PERIOD

The Photo Contest begins at 12:00am on October 27th, 2017 and ends at 11:59pm on November 25th, 2017 (the “Entry Period”). Entries submitted after the Entry Period will not be eligible. Sponsor’s computer is the official time-keeping device for the Photo Contest.

WHAT TO ENTER 

TORCA is committed to the Tri-Cities trail network. For our 2017 Photo Contest we want you to display pics of our amazing Tri-Cities trails and mountains for the new TORCA website that will be built this winter. Everyone experiences our trails a bit differently and sees them through a different lens, and we want you to show us your view.

All photographs should accurately reflect and be shot within Port Moody, Coquitlam, Port Coquitlam, Anmore and Belcarra, British Columbia, Canada. All photography outside these areas will be disqualified.

Entries may originate in any format — including, but not limited to digital files, digital prints, color transparencies, color prints, or black and white prints — so long as they are submitted electronically in a .JPEG .jpg, or.png form. Multiple exposures that have been combined to produce a single “High Dynamic Range” image are acceptable.

Entries and Caption information should include:

  • Location (eg: Eagle, Burke, Bert Flinn etc.)
  • City
  • Detailed caption optional

Previously published material for which non-exclusive rights were granted may be entered as long as you still maintain the right to grant us a license (see “Your Rights” below). You must be able to disclose when and where the photo appeared previously to TORCA.

If you choose to include people in your submission, you are responsible for obtaining the necessary releases from the individuals depicted, and must be able to provide copies of those releases to TORCA.

The following submissions are ineligible:

  • Photos that violate or infringe upon another person’s rights, including but not limited to copyright and photographs of persons without the necessary consent required by law in British Columbia Canada. TORCA reserves the right to require entrants to submit evidence of the subject’s legal consent to be photographed for the submitted photograph, which may include a signed waiver from the subject. NOTE: Waiver requirements vary by jurisdiction, and the entrant is responsible for obtaining a legally enforceable waiver from any photographed subject.
  • Photos that contain sexually explicit, nude, obscene, violent or other objectionable or inappropriate content.
  • Images that involve the willful harassment of wildlife, or damage to the environment by the photographer.
  • TORCA shall determine entry eligibility in its sole and absolute discretion.
  • Submissions may be watermarked if desired, but the watermark should be inconspicuous enough to not interfere with the judging of the photo. A watermarked photo might not be honored by the competition (at the judges’ sole discretion) if the photographer is unable or unavailable to provide a pristine, watermark-free version of the image when asked. Images will be judged on originality, technical excellence, composition, overall impact and artistic merit.

HOW TO ENTER

All images must be emailed to contest@torca.ca, including name, email, phone number and other information including location/mountain, city.

After you email your photo entry please feel free to post your photo and tag TORCA on Facebook (@torcamtb) and/or @torcabikes on Instagram for consideration in the contest. 

You may enter an unlimited number of times, but you may not use an automated system to enter. Sponsor reserves the right to reject any additional entries or entries that do not comply with these Official Rules. By entering, you indicate your unconditional agreement to, and acceptance of, these Official Rules and Sponsor’s decisions, which are final and binding. You cannot win a prize unless you comply with all requirements in these Official Rules.

Entrants may be asked to supplement their submission (such as with a paragraph about their photo or the highest resolution version of their photo)

JUDGING

Photos will be judged on originality, technical excellence, composition, overall impact, artistic merit and subject matter to Tri-Cities trails. Judging will be conducted by a panel of TORCA board members and guest judges to be selected by TORCA at its sole discretion (the “Panel”). The Panel will evaluate all valid entries and pick the following winners in the following categories:

  1. Overall (3 winners. 1 first prize, 1 runner-up, 1 second runner-up) Your images rise above the rest and encapsulate our Tri Cities trails and or riding in a stunning way.
  2. Other Categories: Young Photographer: Best vibrant moment of riding in Tri-Cities, taken by a junior photographer (up to 17 years old).

All winners will be revealed at our AGM on November 29th and will be contacted afterwards if not present.

All judging decisions are final. Please do not contact us about the status of entries or judging.

TORCA will notify the winner via the contact information provided at the time of entry.

PRIZES

TORCA will award prizes for the Top 3 best photo’s as well as the best “Young Photographer” picture.

1ST Prize – MTB Helmet – Choice of Men’s Giant Rail or Women’s Liv Infinita

2nd Prize – $100 Gift Certificate to Pitt Meadows Cycle

3rd Prize – $50 Gift Certificate to Pitt Meadows Cycle

Young Photographer prize will be determined based on age of winner.

A prize may not be transferred and must be accepted as awarded. A winner may not request cash or a substitute prize; however, Sponsor reserves the right to substitute a prize with another prize of equal or greater value if the prize is not available for any reason, as determined by Sponsor, in its sole discretion.

QUESTIONS

Questions and inquiries about contest rules can be emailed to contest@torca.ca

YOUR RIGHTS

Thank you for helping to further our mission to build the Tri Cities Trail network and to preserve it for the future.

You will retain all rights to any photograph you submit — including ownership if applicable.

If you submit a photograph to enter the Photo Contest, you grant TORCA a royalty-free, nonexclusive right to:

  • Display the photograph
  • Allow third-parties to share the photograph on social media.
  • Use the photograph on the Internet and in Social Media in support of our mission.
  • Use the photograph in TORCA’s internal and external communications materials including but not limited to web sites and web publications, fact sheets, fund raising publications, advertising, multimedia, presentation and membership services, annual report.
  • Provide your photograph to other individuals and organizations for TORCA or BC mountain bike news stories, newsletters, reports, slide shows, displays, web pages, videos, membership premiums, and the like
  • Use, in connection with the Photo Contest, your name, city, state and country of residence in promotions and other publications
  • Retain a digital copy of your photograph that will be archived in the TORCA photo library and accessible to TORCA Board of Directors
  • TORCA will endeavor to credit all photographs with the caption “Person’s Name” when the full name is available.
  • GENERAL CONDITIONS

In the event that the operation, security, or administration of the Photo Contest is impaired in any way, Sponsor may, in its sole discretion, either: (a) suspend the Photo Contest to address the impairment and then resume the Photo Contest; or (b) award the prize(s) from among the eligible entries received up to the time of the impairment. Sponsor reserves the right, in its sole discretion, to disqualify and seek damages from any individual who tampers with the operation of the Photo Contest, violates these Official Rules, or acts in a disruptive or unsportsmanlike manner. Sponsor’s failure to enforce any term of these Official Rules shall not constitute a waiver of that provision. Proof of sending any communication to Sponsor by mail shall not be deemed proof of receipt of that communication by Sponsor. In the event of a dispute as to the owner of an online entry, the authorized account holder of the e-mail address used to enter will be deemed to be the owner. The Photo Contest is subject to federal, state, and local laws and regulations and is void where prohibited.

RELEASE AND LIMITATIONS OF LIABILITY

By entering, you agree to release and hold harmless Sponsor, Facebook, Instagram, Twitter their respective parent, subsidiaries, affiliates, and each of their respective officers, directors, employees, and agents (the “Released Parties”) from and against any claim or cause of action arising out of participation in the Photo Contest or receipt or use of any prize, including, but not limited to: (a) unauthorized human intervention in the Photo Contest; (b) technical errors; (c) printing errors; (d) late or undelivered mail; (e) errors in the administration of the Photo Contest; or (f) injury or damage to persons or property. You waive the right to claim any attorneys’ fees and any damages whatsoever, including, but not limited to, punitive, consequential, direct, or indirect damages.

PRIVACY AND PUBLICITY

Any information you submit as part of the Photo Contest will be used in accordance with Sponsor’s Privacy Policy. The information you provide when you enter is provided to Sponsor, not to Facebook. Except where prohibited, you consent to Sponsor’s use of your name in any list of winners (if applicable) and for promotional purposes in any media without further payment or consideration.

DISPUTES

You agree that any and all disputes, claims and causes of action arising out of, or connected with, the Photo Contest or any prize awarded shall be resolved individually, without resort to any form of class action, and exclusively by the appropriate court located in British Columbia Canada. All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, your rights and obligations, or the rights and obligations of Sponsor in connection with the Photo Contest, shall be governed by, and construed in accordance with, the laws of British Columbia, without giving effect to any choice of law or conflict of law rules (whether of British Columbia or any other jurisdiction), which would cause the application of the laws of any jurisdiction other than British Columbia.

 

QUESTIONS

Questions and inquiries about contest rules can be email info@torca.ca